HOW TO RENT A CONCERT HALL?

A concert hall is a venue designed to host artistic or cultural events such as concerts, exhibitions, plays and conferences.

Depending on their size and configuration, concert halls can accommodate audiences ranging from several dozen to several thousand people.

But how do you rent a concert hall?

WHAT ARE THE CHARACTERISTICS OF A CONCERT HALL?

Concert halls are generally equipped with a stage, professional-quality sound and lighting systems, and audience seating. Some also offer additional, modular features: projection screens, VIP lounge, reception and catering areas…

The management of concert halls and other event venues can be the responsibility of town halls and local authorities, cultural centers, universities or event complexes.

These types of cultural establishments are generally equipped and rented out to host events organized by professionals: the entertainment industry, cultural associations, event organizers, tour organizers, companies…

CONCERT HALL: THE ADVANTAGES OF RENTING

Renting a concert hall means having access to a space that meets the standards and obligations of establishments open to the public(ERP), and features professional-quality equipment: stage, sound and lighting systems, grandstands, a pit that can be used in a variety of ways…

If you’re a company or organization, you can rent a concert hall to hold a business event. These include:

• Conferences and seminars featuring one or more speakers.
• Company Christmas show;
• Galas, cocktails, fashion shows;
• An important event in the life of a company: product launch, brand anniversary…

Before you start the administrative side of renting your concert hall, make sure you choose a pleasant setting ideally connected to transport, restaurants and hotels.

As cosmopolitan areas with excellent transport links, Paris and Lille are ideal for organizing concerts and other public events.

Renting a concert hall opens up a wide range of possibilities in terms of choice of space and services. To find the perfect venue, compare different establishments according to clearly defined criteria: location, number of square meters, equipment…

RENTING A CONCERT HALL THE RIGHT WAY: THE STEPS TO TAKE

Finding the ideal concert hall in an attractive city requires a well-defined list of needs, including the outline of a perimeter in which to visit rental properties.

Here are a few ways you can help make your concert hall rental a success:

• Gather information online about the venues you could potentially rent: seating capacity, technical capabilities, stage area, proximity to transport and parking facilities, rental contract terms and conditions…
• Know who to contact to organize your first visits: town halls, cultural centers, universities and colleges; the management of concert halls can be in the hands of different entities.
• Make a pre-selection of rooms in advance and rank them in order of preference.
• Simplify the process and enhance your event by calling on an event organizer who can manage the details of the rental while offering you customized services: catering, personalized atmosphere, spectator reception…

To book and privatize a concert hall, it’s strongly recommended that you do so well in advance, so as to have the choice and time to prepare your event.

The demand for rooms to rent in France’s major cities is very high, and sometimes means long waiting times.

Please note: first and foremost, you need to make sure that the room you wish to rent meets your requirements in terms of capacity and configuration.

CONCERT HALL RENTAL: THREE CRITERIA TO BEAR IN MIND

Renting a concert hall involves a number of steps: administrative tasks, knowledge of ERP standards and other regulations depending on the type of event organized, human and material resources for organization…

There are a few things you should bear in mind when choosing a rental space that meets your needs and current standards:

1. Determine the type of concert hall you want to rent. There are many different types of concert halls, from small clubs and atypical cellars to large concert halls.
2. Negotiate rental conditions with the venue manager. Make sure you agree on the terms of the rental contract: rental period, capacity, equipment and payment terms.
3. Prepare your event or concert in advance. Make sure you meet all the conditions of your rental agreement, and plan everything you’ll need for your event to run smoothly: sound and lighting, seating and standing room, ticketing, communication strategy before and on the big day.