EVENT ORGANIZATION WITH LILLE GRAND PALAIS

Event organization calls on a wide range of expertise, from the layout of a corporate function room to the creation of an atmosphere that reflects the image of the event being organized.

Business events are a fast-growing field, enabling companies to combine team spirit, conviviality and collective intelligence in corporate seminars, business meetings and conferences.

To organize an event, it’s sometimes essential to call on the services of an expert event organizer. From fully-equipped room hire to tailor-made services, optimize your time while enriching your guests’ experience.

MAJOR EVENT TYPES

Whether professional or for the general public, events that bring people together need above all to be designed to guarantee the comfort and safety of participants.

Establishments open to the public (ERP) are subject to strict safety standards, which must be added to any event organization checklist.

There are many occasions when you need to rent a room or a space adapted to your particular needs in terms of layout, welcome and standing:

• Congresses, general assemblies, meetings ;
• corporate seminars ;
• cultural events: concerts, shows, fashion shows, exhibitions…
• Corporate events: product launches, brand or company highlights, or steering committees.

ORGANIZING YOUR EVENT: THE ESSENTIALS

To organize your event properly, you’ll need to take certain criteria into account.

A number of project management steps will enable you first to establish your needs, and then to put the finishing touches to your entire event.

EVENT ORGANIZATION: WHAT ARE YOUR OBJECTIVES?

Why do you want to organize an event? Who is your target audience? What message do you want to communicate? These fundamental questions shouldn’t be ignored. On the contrary, they should form the basis of your event project.

YOUR EVENT BUDGET AND SCHEDULE

You’ll need to draw up a provisional budget right from the start oforganizing your event.

Once this has been established, you’ll need to determine the essential needs it should cover, and the additional services that could optimize your approach or add a personalized touch to your convention, show or professional event.

Among the services available from event planners:

• Creating the right atmosphere, technical control and decoration for your event.
• Depending on the context, the choice of a buffet or cocktail that could bring your staff together and mark a high point in your event.
• Communication services: promoting your event, analyzing the performance of your congress, etc…

Certain services can also enhance the comfort of your participants:

• Personalized welcome and changing rooms.
• VIP area and dressing rooms for artists, speakers…
• Distribution of goodies combining practicality and corporate visibility.

Once you’ve sketched out and analyzed your needs, you’ll need to be able to put down on paper a detailed program for your event, as well as your requirements in terms of seating capacity, room layout and final budget.

BUSINESS OR CULTURAL EVENTS: CHOOSING THE RIGHT VENUE

The choice of location and date for your event is also essential: consider a venue that’s easy to get to, with good public transport links and parking spaces.

An attractive city ideally connected to transport, accommodation and catering infrastructures is the ideal choice, both to facilitate the organization of your event in terms of choice of rooms to rent, and to guarantee the comfort of participants.

ORGANIZING AN EVENT WITH LILLE GRAND PALAIS

Organizing an event with Lille Grand Palais means benefiting from expertise inevent organization, as well as a comfortable setting connected to the major European cities of Brussels, Paris and London.

We can meet a wide range of needs, from communication services to catering, hospitality and even the creation of a bespoke ambience.

For a cultural event, a seminar or a congress organized from A to Z, we put our expertise and our core businesses to work for you!

Lille Grand Palais also offers a range of services that combine event organization and the enrichment of your guests’ experience: technical assistance and control, VIP areas, catering outlets to suit all tastes, and other top-of-the-range services.