HOW TO ORGANIZE A SEMINAR?

Whether it’s a training seminar, a team-building event or a management seminar, the event will mobilize the company’s vital forces. But how do you organize a seminar? To ensure that every participant feels involved, flawless organization is essential. Lille Grand Palais takes you through all the stages, with particular emphasis on the criteria to be taken into account when choosing a venue.

WHAT KIND OF SEMINARS CAN YOU ORGANIZE?

There are many different types of seminar, targeting different objectives for your company or organization. Some are intended to be more recreational, creating links between individuals to federate teams, while humanizing working relationships. Others, on the contrary, are more reflective and performance-oriented, to open up your employees to new know-how or awaken their interest in the company’s results.

TEAM-BUILDING AND COHESION SEMINARS

This type of seminar is becoming increasingly popular, as the development of new trends such as teleworking make it necessary to recreate cohesion. The aim is to optimize the working atmosphere, enabling participants to get to know each other better by interacting together around events outside the usual corporate framework.
However, the theme for a team-building seminar is not totally disconnected from the organization. Some, for example, plan sporting activities to stimulate the spirit of challenge, playful activities to stimulate creativity, or simply fun and family activities to relieve tension.

ORGANIZE A PROFESSIONAL TRAINING SEMINAR

Training seminars are a classic way of helping your staff to better understand changes in the company, such as internal reorganization, the introduction of new tools or the application of new standards.
It often lasts several days, and includes coffee breaks and lunches to give teams a chance to catch their breath.
To organize a training seminar, you’ll need to find a venue that’s well-equipped for audiovisual use, with high-tech equipment and a high-speed wifi connection. Rooms should also be comfortable and conducive to calm and concentration.

MANAGEMENT SEMINAR

Executives and managers meet regularly to take stock of the company’s situation and to discuss new directions for the future.
This type of meeting is organized either on a recurring basis, or exceptionally, on the occasion of a crisis or major renewal.
Rooms must be equipped with the latest videoconferencing and retransmission technology, to facilitate interaction with other remote subsidiaries, in France or abroad.
An executive seminar always takes place in a quiet location, with a standing commensurate with the titles and functions of its participants.
To organize an executive seminar that reflects your image, choose a venue such as a chateau surrounded by parkland, or a highly secure room. Meeting rooms should be protected from noise and commotion.

STEPS TO ORGANIZING A COMPANY SEMINAR

How to organize a business seminar? Let’s look at each step in organizing a seminar.

CROSS-REFERENCE YOUR GOALS WITH YOUR BUDGET

Organizing a team seminar is less costly thanorganizing an original seminar, such as a team-building workshop, which will require the privatization of a specialized site: sports area, amusement park, etc. The objectives of the seminar must therefore be set in relation to the budget.
In addition, the budget must take into account the timing of the event, on which certain expenditure items such as catering, accommodation and travel depend.

CHOOSE A DATE FOR A COMPANY SEMINAR

A seminar should be planned 5 or 6 months in advance, to ensure maximum attendance. Avoid dates around holidays, bank holidays or major sporting events.

HOW TO CHOOSE YOUR SEMINAR VENUE

The seminar venue is dictated by the needs of the event: needs related to its participants and the various highlights that will take place.
Organizers must therefore bear in mind the objectives of the seminar when renting premises, and in particular have the seminar schedule in mind, with the number of participants “broken down” by meeting.

A specialized service provider such as Lille Grand Palais offers auditorium-style rooms all year round for corporate seminars, committees or general meetings.

With over 25 years’ experience in the Lille event market, Lille Grand Palais can provide rooms for as few as twenty participants, or as many as several thousand. These hyper-modular spaces can communicate with each other, if you wish, for example, to move your participants from a cocktail room to a meeting area.
Lille Grand Palais is located right in the center of the Euralille district, making it extremely accessible for your participants in terms of transport and access.